Accounts And Financial Administration Assistant

Office-based in Kigali, Rwanda
The Accounts and Financial Administration Assistant will support the day-to-day financial operations of ACES, ensuring accurate financial records, efficient processing of transactions, and compliance with financial, tax, and donor requirements.
Employer
Africa Centre of Excellence for Sustainable Cooling and Cold Chain (ACES)
Contract Type
Fixed Term Contract - Full Time
Duration
1 Year Renewable Contract
Location
Office-based in Kigali, Rwanda
Application Deadline
30th April 2026
Start Date
Immediate
Language Level
Fluent in English and Kinyarwanda

• Position Overview
• Responsibilities
• Expected Outputs
• Qualifications
  

Position Overview
A key responsibility of the role will be to support the transition from manual accounting processes to a structured, system-based financial environment, including the selection, implementation, and use of accounting software.
Duties & Responsibilities
Financial Administration & Operations

• Maintain accurate and up-to-date financial records
• Manage day-to-day bookkeeping, including recording transactions, expenses, and income
• Process supplier invoices and payments in coordination with the procurement team
• Manage and reconcile accounts payable and receivable
• Maintain accurate petty cash records
• Manage payroll processes, including salary calculations, deductions, and statutory payments
  

Bank and Cash Management

• Manage and reconcile all organisational bank accounts
• Perform regular bank reconciliations and resolve discrepancies
• Monitor cash balances and support cash flow tracking
• Manage internal fund transfers across accounts where required
• Follow up on payment issues with banking partners (local and international)
  

Financial Reporting

• Prepare monthly management accounts and financial reports
• Support preparation of financial statements and audit schedules
• Produce rolling cash flow reports
• Support basic forecasting of operational expenses and inputs into budgeting
• Prepare financial reports required by donors and funding partners
  

Accounting Systems and Process Improvement

• Support the selection and implementation of accounting software (e.g., QuickBooks, Xero, or ERP systems)
• Ensure proper use and maintenance of accounting systems
• Identify opportunities to integrate financial systems with procurement and operational processes
• Support digitisation and improvement of financial processes and record-keeping
  

Compliance and Audit Support

• Ensure compliance with Rwanda Revenue Authority (RRA) tax regulations and other statutory requirements
• Support compliance with donor financial requirements and reporting standards
• Prepare documentation and schedules required for external audits
• Support internal control processes and compliance with financial policies
  

Funding and Grant Administration Support

• Track and reconcile funding received, including grants and programme funds
• Support monitoring of different funding streams
• Assist in maintaining accurate records of donor-related transactions
  

Other Responsibilities

• Maintain records of organisational assets and financial documentation
• Provide ad hoc financial and administrative support as required
  

Skills & Experience

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum of 3 years’ experience in bookkeeping or financial administration
• At least 1–2 years’ experience using accounting software (mandatory)
• Strong knowledge of accounting principles and standards (IFRS)
• Experience working in donor-funded or project-based environments is an advantage
  

Key Skills

• Strong attention to detail and accuracy
• Good time management and ability to prioritise tasks
• Proficiency in Microsoft Excel and digital document systems (e.g., SharePoint)
• Strong communication skills, both internally and externally
• Self-motivated and proactive
• Ability to work in a fast-paced and evolving environment
• High level of integrity and discretion
• We are looking to hire someone with a willingness to learn and adapt to new systems and processes.
  

What We Offer

• Competitive compensation based on experience
• Medical insurance and RSSB contributions
• Opportunities for professional development and growth
• Exposure to a dynamic, mission-driven organisation
  

Extras
Other Information
Please note only selected candidates will be contacted for interview.
How To Apply
To apply for this position, please send your CV and a covering letter to recruitment.aces@cleancooling.org before the deadline of midnight on 30th April 2026.
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