Virtual Assistant To The Ceo

Virtual Assistant to the CEO

Grow Rwanda Advisors | In-Person

Reports To

Client CEO

Employment Type

Full-Time, Office-Based

Location

Grow Rwanda Offices, Kigali, Rwanda

Hours

U.S. Eastern Time business hours

Start Date

As soon as possible

SUMMARY

World Precision Instruments is hiring a Virtual Assistant to support its CEO and commercial team from the Grow Rwanda offices in Kigali. This is an office-based role for a sharp recent graduate who wants real exposure to a global life sciences company, hands-on experience with AI productivity tools, and the backing of an experienced team to grow with. You will manage the CEO's calendar, support the sales team, coordinate events, and assist with reporting -- a utility player position with genuine advancement potential and senior stakeholder visibility from day one.

ABOUT WORLD PRECISION INSTRUMENTS

World Precision Instruments (WPI) is a Florida-based manufacturer of precision scientific instruments and laboratory equipment trusted by researchers, universities, and life sciences organizations around the world. With operations spanning North America and Europe, WPI is in an active growth phase, expanding its commercial team, investing in technology, and scaling its operations to meet rising demand. It is a company where the work you do directly supports science that matters.

THE ROLE

This is not a traditional administrative role. As Virtual Assistant to the CEO of a global scientific instruments company, you will sit at the center of a fast-moving commercial operation -- managing the CEO's priorities, supporting a high-performing sales team, and coordinating across North America and Europe from day one. The work is varied, the exposure is real, and the people you interact with are senior.

Work at the frontier of AI-powered productivity.

This role is designed around AI tools from the ground up. You will use platforms like Claude and other AI assistants daily -- drafting communications, synthesizing research, pulling insights from data, and automating repetitive work that used to take hours. Grow Rwanda is one of the most AI-forward teams in the region, and you will be trained, supported, and expected to operate at that standard. If you want to get genuinely good at working with AI in a professional setting, this is the place to do it.

Get a seat at the table in life sciences.

WPI's instruments end up in research labs, universities, and hospitals around the world. In this role you will be working directly with the CEO, sitting in on strategic conversations, and building an understanding of how a global life sciences company operates commercially. That kind of exposure -- to senior decision-making, international sales, and a specialized scientific market -- is rare this early in a career.

You will not be doing this alone.

You will be based in the Grow Rwanda offices in Kigali, embedded in a team of experienced operators who have built systems, run projects, and supported clients across sales, finance, engineering, and marketing. You will have colleagues to learn from, managers who invest in your development, and a structured environment that sets you up to grow -- not a sink-or-swim situation where you figure it out on your own.

The ceiling is high.

Grow Rwanda has a track record of growing people quickly. High performers in this role have a clear path into more senior operational, commercial, or project management positions within the organization. The skills you build here -- AI productivity, executive stakeholder management, cross-functional coordination -- are in demand and will compound fast.

WHAT YOU WILL DO

CEO Calendar and Meeting Support

•    Manage the CEO's calendar, scheduling, and meeting logistics across time zones

•    Prepare agendas and briefing notes ahead of key meetings

•    Track action items and follow up with internal stakeholders on the CEO's behalf

•    Handle correspondence and scheduling with professionalism and discretion

Sales Team Support

•    Provide light inside sales support -- list building, contact research, and CRM data entry

•    Assist with quote prep logistics and follow-up coordination as directed by the sales team

•    Help track pipeline activity and pull together summaries from CRM data

Reporting and Systems

•    Run ad hoc reporting and light business intelligence requests from existing data sources

•    Pull and format data from internal systems (Salesforce, Syspro) into clear summaries

•    Support the team in keeping CRM and shared systems up to date and organized

Events and Conference Coordination

•    Manage logistics for trade shows, scientific conferences, and company events

•    Handle conference registrations, badge orders, travel coordination, and vendor follow-up

•    Free up the marketing team to focus on content and strategy by owning the logistics layer

General Administrative Support

•    Draft and proofread communications, memos, and documents as directed

•    Manage shared files and maintain organized records across platforms

•    Assist with a wide range of ad hoc tasks as priorities shift -- this role rewards adaptability

WHAT WE ARE LOOKING FOR

Required

•    Recent graduate with a bachelor's degree, ideally in business, communications, or a related field

•    Excellent written and spoken English -- you communicate clearly, quickly, and professionally

•    Strong working knowledge of Google Workspace or Microsoft 365 (email, calendar, Docs, Sheets, Slides)

•    Organized, detail-oriented, and reliable -- you follow through without being reminded

•    Comfortable working independently across time zones with minimal oversight

Preferred

•    Some familiarity with CRM tools such as Salesforce, or a demonstrated ability to learn systems quickly

•    Comfort using AI tools (Claude, ChatGPT) for drafting, summarizing, and research tasks

•    Any experience with event coordination, conference logistics, or inside sales support

•    A genuine interest in science, research, or the life sciences sector

WHAT SUCCESS LOOKS LIKE

In your first 30 days, you will have learned the rhythm of the business, gotten comfortable in the systems, and handled your first set of tasks independently. By 90 days, you will have meaningfully reduced the administrative load on the CEO and the commercial team, and you will have become the go-to person for operational coordination. The best version of this hire becomes someone the team genuinely cannot imagine operating without.

WHY THIS ROLE

•    Real proximity to senior leadership and commercial operations from day one

•    A company with genuine growth momentum and a product that supports scientific research worldwide

•    A CEO who values smart, self-directed people and gives them room to run

•    Daily use of cutting-edge AI tools in a team that takes them seriously

•    The backing of the Grow Rwanda team -- experienced colleagues, active mentorship, and structured support

•    A strong platform to grow -- the right person will expand into more responsibility over time

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